--- title: Manage Visa Bookings After Conversion | Documentation description: Assign guests to visa types, collect documents with an upload link, record supplier payments and download guest-wise visa documents from the Service Booking page. --- # Manage Visa Bookings After Conversion Assign guests to visa types, collect documents with an upload link, record supplier payments and download guest-wise visa documents from the Service Booking page. When a quote is converted into a trip, the visa details are available on the trip's **Service Booking** page. This is where your team handles the operational side of the visa booking. See [Conversion](https://sembark.com/travel-software/docs/query-conversion.md) for how queries become trips. ![Image showing the Visa section on the Service Booking page with guest assignment and document status](https://sembark.com/assets/images/uploads/release-notes-1-185-image-showing-the-visa-section-on-the-service-booking-page-with-guest-assignment-and-document-status.jpg) ## Assign Guests Assign the relevant guests to the appropriate visa type. Different guests on the same trip can be assigned to different visa types if needed. See [Guests and Tourists](https://sembark.com/travel-software/docs/guests-and-tourists.md) to manage the guest list. ## Collect Documents with the Upload Link 1. On the Service Booking page, open the **Docs** tab and then the **Guests** section. 2. Click **Copy Link** to copy the document upload link. 3. Share the link with the guest. When the guest uploads their documents through the link, they appear in Sembark immediately for your team to review. The upload link connects to the guest's profile, so every document stays linked to the right applicant. ## Review Documents After the documents arrive, review them in Sembark and move the visa booking through the next stages of the process. See [Visa Booking Status](https://sembark.com/travel-software/docs/visa-booking-status.md) for every stage. ## Supplier and Payment Details On the Service Booking page, record the following against a visa booking: - **Supplier details** — the visa supplier or agency handling the application. - **Booking cost** — the cost incurred for the visa booking. - **Amount payable to supplier** — the amount to be paid to the supplier for processing. Supplier and payment information stays linked to the trip, so you can track costs and outstanding payments without switching to an external system. Bookings with Rejected or Dropped status are excluded from supplier assignment. See [Suppliers](https://sembark.com/travel-software/docs/suppliers.md) for managing suppliers. ## Guest-Wise Visa Documents The **Guest** tab on the Service Booking page has a **Documents** section. Once visa documents are uploaded, you can: - View all documents submitted for each guest individually. - Download the documents of a specific guest directly from this section. This makes it easy to pull the right documents for each applicant without searching through a combined list. ## Docs Navigation Current page: [Manage Visa Bookings After Conversion](https://sembark.com/travel-software/docs/visa-bookings.md) ### Getting Started * [Getting Started with Sembark](https://sembark.com/travel-software/docs/getting-started.md) * [Login to Sembark](https://sembark.com/travel-software/docs/login.md) * [Reset Password](https://sembark.com/travel-software/docs/reset-password.md) * [Passwordless Login with Passkeys](https://sembark.com/travel-software/docs/passwordless-login.md) * [Two-Factor Authentication](https://sembark.com/travel-software/docs/two-factor-authentication.md) * [Account Security and Password Policies](https://sembark.com/travel-software/docs/account-security.md) * [Dashboard and Global Search](https://sembark.com/travel-software/docs/dashboard-and-notifications.md) * [Smart Push Notifications for Desktop and Mobile](https://sembark.com/travel-software/docs/smart-push-notifications-for-desktop-and-mobile.md) ### Queries * [Queries](https://sembark.com/travel-software/docs/queries-overview.md) * [Add & Upload New Query](https://sembark.com/travel-software/docs/add-a-query.md) * [Query Details](https://sembark.com/travel-software/docs/query-details.md) * [Follow-ups and Tags on queries](https://sembark.com/travel-software/docs/query-followups.md) * [Conversion](https://sembark.com/travel-software/docs/query-conversion.md) * [Query Cancellation](https://sembark.com/travel-software/docs/query-cancellation.md) * [Trip Plan Requests (Integrated Leads)](https://sembark.com/travel-software/docs/trip-plan-requests.md) * [Tasks and Comments](https://sembark.com/travel-software/docs/tasks-and-comments.md) * [Guests and Tourist Management](https://sembark.com/travel-software/docs/guests-and-tourists.md) * [Trip Holding, Locking and Data Archival](https://sembark.com/travel-software/docs/trip-holding-and-locking.md) ### Quotes * [Quotes](https://sembark.com/travel-software/docs/quotes-overview.md) * [Create New Quote](https://sembark.com/travel-software/docs/create-quote.md) * [Share Quote](https://sembark.com/travel-software/docs/share-quote.md) * [Update Quote](https://sembark.com/travel-software/docs/update-quote.md) * [Quote Pricing, Markup and Taxes](https://sembark.com/travel-software/docs/quote-pricing.md) * [Multi-Option (Multi-Category) Quotes](https://sembark.com/travel-software/docs/multi-option-quotes.md) * [Flights in Quotes](https://sembark.com/travel-software/docs/flights.md) * [Quote PDF and Email Template Customization](https://sembark.com/travel-software/docs/quote-templates.md) * [Quote Suggestions and Reusing Quotes](https://sembark.com/travel-software/docs/quote-suggestions.md) ### Hotel Bookings * [Hotel Bookings](https://sembark.com/travel-software/docs/hotel-bookings-overview.md) * [Update Status of a Hotel booking](https://sembark.com/travel-software/docs/hotel-booking-update-status.md) * [Hotel Booking Vouchers](https://sembark.com/travel-software/docs/hotel-booking-vouchers.md) * [Hotel Booking Enquiry Emails and WhatsApp](https://sembark.com/travel-software/docs/hotel-booking-enquiries.md) * [Hotel Changes, Replacements and Drops](https://sembark.com/travel-software/docs/hotel-booking-changes.md) * [Self-Booked Accommodation Details](https://sembark.com/travel-software/docs/self-booked-accommodations.md) * [Hotel Check-Ins and Check-Outs](https://sembark.com/travel-software/docs/hotel-check-ins-and-outs.md) ### Tour Operations * [Cab Schedules](https://sembark.com/travel-software/docs/cab-schedules-overview.md) * [Assign Service Provider for Cab Schedules](https://sembark.com/travel-software/docs/cab-schedule-assign-service-providers.md) * [Operational Bookings and Tour Operations Calendar](https://sembark.com/travel-software/docs/operational-bookings.md) * [Share Transfer and Activity Details](https://sembark.com/travel-software/docs/share-operational-services.md) * [Trip Vouchers](https://sembark.com/travel-software/docs/trip-vouchers.md) * [Activity and Ticket Bookings](https://sembark.com/travel-software/docs/activity-bookings.md) * [Travel Activity Vouchers](https://sembark.com/travel-software/docs/activity-vouchers.md) ### Visa * [Visa Services](https://sembark.com/travel-software/docs/visa-services-overview.md) * [Set Up Visa Services and Visa Types](https://sembark.com/travel-software/docs/visa-services-setup.md) * [Add Visa Services to Quotes](https://sembark.com/travel-software/docs/visa-in-quotes.md) * [Manage Visa Bookings After Conversion](https://sembark.com/travel-software/docs/visa-bookings.md) * [Visa Booking Status](https://sembark.com/travel-software/docs/visa-booking-status.md) ### Accounting * [Accounting](https://sembark.com/travel-software/docs/accounting-overview.md) * [Create New Account](https://sembark.com/travel-software/docs/create-accounting-account.md) * [Proforma Invoices](https://sembark.com/travel-software/docs/proforma-invoices.md) * [Incoming Payments and Instalments](https://sembark.com/travel-software/docs/incoming-payments.md) * [Payment Gateway — Automated Collections with Payments by Sembark](https://sembark.com/travel-software/docs/payment-gateway.md) * [Outgoing Payments to Suppliers](https://sembark.com/travel-software/docs/outgoing-payments.md) * [Payment Receipts](https://sembark.com/travel-software/docs/payment-receipts.md) * [Supplier and Customer Payment Preferences](https://sembark.com/travel-software/docs/payment-preferences.md) * [Accounting Ledgers, Downloads and Account Tools](https://sembark.com/travel-software/docs/accounting-ledgers-and-downloads.md) ### Organization Settings * [Contact and Billing Addresses](https://sembark.com/travel-software/docs/contact-and-billing-addresses.md) * [Bank Accounts](https://sembark.com/travel-software/docs/bank-accounts.md) * [Multi-Branding](https://sembark.com/travel-software/docs/multi-branding.md) * [Users, Roles and Teams](https://sembark.com/travel-software/docs/users-and-teams.md) * [Lead Integrations](https://sembark.com/travel-software/docs/integrations.md) * [Terms and Conditions Management](https://sembark.com/travel-software/docs/terms-and-conditions.md) * [Currencies, Exchange Rates and Tax Types](https://sembark.com/travel-software/docs/currencies-and-taxes.md) * [WhatsApp Integration - Inbox, Templates, Forms and Quick Sends](https://sembark.com/travel-software/docs/whatsapp-integration.md) * [TeleCalling - Call Logs, Click to Call and Leads from Calls](https://sembark.com/travel-software/docs/telecalling.md) * [Automations - Automated WhatsApp Messages and Tasks](https://sembark.com/travel-software/docs/automations.md) ### Master Data * [Trip Destinations](https://sembark.com/travel-software/docs/trip-destinations.md) * [Hotels Master Data](https://sembark.com/travel-software/docs/hotels-master-data.md) * [Transport Services and Cab Types](https://sembark.com/travel-software/docs/transport-services-master-data.md) * [Travel Activities and Tickets](https://sembark.com/travel-software/docs/travel-activities-master-data.md) * [Unified Suppliers Management](https://sembark.com/travel-software/docs/suppliers.md) * [Supplier Rates, Seasons and Contract Uploads](https://sembark.com/travel-software/docs/rates-and-seasons.md) * [Trip Sources (B2B Agents and Channels)](https://sembark.com/travel-software/docs/trip-sources.md) * [Itineraries (Day-Wise Templates)](https://sembark.com/travel-software/docs/itineraries.md) ### Reports * [Sales and Lead Reports](https://sembark.com/travel-software/docs/sales-reports.md) * [Profit, Check-In and Checkout Reports](https://sembark.com/travel-software/docs/profit-and-checkout-reports.md) * [Operational and Hotel Reports](https://sembark.com/travel-software/docs/operational-reports.md) ### Troubleshooting * [Network Error](https://sembark.com/travel-software/docs/network-error.md) * [Software Updates, Sessions and Timezone Issues](https://sembark.com/travel-software/docs/software-updates-and-sessions.md)