--- title: Hotel Suppliers, Multi-Month Reports Download, Quote PDF Template, Bulk Trip Sales Assignment | Release Notes description: This update brings a new unified Supplier module to manage hotel and other service suppliers in one place, along with improvements to Trip check-in/out reports, Quote PDF pricing sections, and hotel's booking enquiry communication. Admins can now manage trips and sales assignments in bulk, while reports and downloads have been enhanced for better visibility and ease of use. Several workflow and usability improvements have also been added across booking, quoting, and trip management. version: 1.168 date: 2026-01-01 --- # Hotel Suppliers, Multi-Month Reports Download, Quote PDF Template, Bulk Trip Sales Assignment Version 1.168 · 2026-01-01 · by Sudhir Mitharwal This update brings a new unified Supplier module to manage hotel and other service suppliers in one place, along with improvements to Trip check-in/out reports, Quote PDF pricing sections, and hotel's booking enquiry communication. Admins can now manage trips and sales assignments in bulk, while reports and downloads have been enhanced for better visibility and ease of use. Several workflow and usability improvements have also been added across booking, quoting, and trip management. Let's dive into more details. ## Hotel Booking Enquiry Email Template We have introduced a new **Hotel Booking Enquiry Email Template** to give you better control over how booking enquiries are shared with hotels and suppliers. Admins can visit the \`Templates\` setting under the `Top Right -> Organization -> Repository -> Templates` to modify the template for Hotel Booking Enquiry Emails. ![Image showing navigation for Hotel Booking Enquiry Email Template](https://sembark.com/assets/images/uploads/release-notes-1-168-hotel-booking-enquiry-email-template-navigation.jpg) ### What’s new - You can now **customize the email subject** and **greeting text** based on your communication style or brand tone. - The same greeting will also be used when **[sharing booking details via WhatsApp](https://sembark.com/travel-software/release-notes/1-162.md#3-hotel-booking-enquiry-sharing-via-whatsapp)**, ensuring consistent messaging across channels. #### Smart placeholders - The template supports **placeholders** that are automatically replaced in the email content, provided by the system. - Common placeholders include: - `{{TRIP_ID}}` - `{{BRAND_NAME}}` - and other booking-related details This makes it easier to send clear, personalized booking enquiries without manually editing emails each time. ## Multi-Month Report Download for Trip Check-In / Check-Out Downloading Trip Check-In and Check-Out reports is now easier when working with longer date ranges. ![Image showing navigation flow for Trip check-in/out multi-month report download](https://sembark.com/assets/images/uploads/release-notes-1-168-trip-check-in-out-multi-month-download.jpg) ### What’s new - You can now **download reports covering multiple months** in a single request. - This is especially useful for **monthly reviews, audits, and operational tracking** without having to download reports month by month. ### Email and notifications - For large reports, the system will **send the report to your email** once it is ready. - A **dashboard notification** will also appear when the report has been emailed, so you don’t have to wait on the page. ### Usage limits - To keep the system responsive for everyone, these downloads are **rate-limited**. - Each report type allows **up to 5 downloads within 30 minutes** for a logged-in user. This improvement makes it more convenient to access historical trip data while keeping report downloads smooth and reliable. ## Price Section Customization in Quote PDF Template We have enhanced the **Quote PDF Template** to give you more flexibility in how price details are presented to customers. ![Image showing Quote PDF Template editing form with Price section highlighting](https://sembark.com/assets/images/uploads/release-notes-1-168-quote-pdf-template-price-section-ordering-form.jpg) ### Section reordering - You can now **reorder the "Quoted Price" sections** in the Quote PDF based on your preferred layout. - This allows you to highlight important price information in the order that best suits your sales or presentation needs. ### Option-wise pricing with hotels - The Quote PDF can now display **option-wise prices along with hotel details**, similar to how prices are shown in Quote Emails. - This makes it easier for customers to understand price differences between options without too much scrolling in PDFs. - When using this option, the section ordering of "Quoted Price" will be **ignored** as prices can not be shown multiple times. ### Better alignment with Quote Emails - These updates bring the **Quote PDF and Quote Email templates closer in behavior**, especially around sections and ordering. - This ensures a more consistent experience when sharing quotes across different formats. Overall, these improvements help present pricing information more clearly and in a way that matches your existing quoting workflows. ## Unified Suppliers Module We are introducing a new **Suppliers** module that brings all your suppliers together in one place, making it easier for Reservations, Operations, and Admin teams to manage supplier-related work. ### One place for all suppliers - You can now manage **Hotels, Transfers, and Activities/Tickets** under a single Suppliers module. - Existing **Transport and Activity suppliers** have already been migrated to this new module. ![Image showing all suppliers in header navigation](https://sembark.com/assets/images/uploads/release-notes-1-158-all-suppliers-top-navigation.jpg) ### Improved hotel supplier handling - The module now supports managing **hotel 3rd-party suppliers**, allowing the Reservations team to assign and manage suppliers directly during the booking process. - The earlier **Booking Method** selection for hotel bookings has been updated to use the new Suppliers module. - The existing **Direct Booking** flow remains unchanged and can still be used for contracted hotel bookings. ![Image showing hotel booking process to select direct vs 3rd party supplier](https://sembark.com/assets/images/uploads/release-notes-1-168-hotel-booking-direct-vs-supplier-selection-during-booking.jpg) ### Smooth migration of existing data - All earlier **non-direct booking methods** have been moved into the new Suppliers module. - Existing bookings linked to these suppliers have been migrated automatically, ensuring continuity without data loss. ### Flexible supplier setup - If a supplier provides multiple services (for example, **Hotels and Transfers**), you can create a **single supplier** and assign all applicable services to it. ![Image showing supplier's creation page with hotel highlighted](https://sembark.com/assets/images/uploads/release-notes-1-168-supplier-creation-page-highlighting-supplies.jpg) - Each supplier’s page shows **all related bookings and services** in one view, making day-to-day tracking easier. ### Consolidated supplier view - Suppliers now have a **combined overview of bookings** across different service types. ![Image showing different booking tabs for a supplier](https://sembark.com/assets/images/uploads/release-notes-1-168-supplier-detailed-page-with-bookings-highlighted.jpg) - For **Direct Hotel bookings**, the hotel’s detail page acts as the supplier view, showing both direct bookings and bookings handled through third-party suppliers for that hotel. ![Image showing Hotel's page with bookings using direct contracting](https://sembark.com/assets/images/uploads/release-notes-1-168-hotel-page-with-direct-bookings.jpg) This unified approach simplifies supplier management and improves visibility across reservations and operations workflows. ## Bulk Sales Person Assignment in Trips We have added a new **bulk assignment** feature to make it easier for Admins to manage sales ownership across multiple trips. ![Image showing trip bulk assignment of sales person](https://sembark.com/assets/images/uploads/release-notes-1-168-trip-bulk-sales-person-assignment-flow.jpg) ### Assign trips in one go - Admins can now **assign or change the Sales Person for multiple trips at once**. - Trips can be selected using different filters such as **current sales person, destination, or trip creation period**. ### Useful for team changes - This feature is especially helpful during **role changes, exits, or team restructuring**, where trips need to be reassigned quickly. - It can also be used for regular workload balancing across the sales team. ### Improved trip filters - The existing **Owners** filter has been split into two separate filters: - **Sales Team** - **Reservations / Operations Team** - This makes it easier to find the right set of trips before performing bulk assignments. Overall, this update reduces manual effort and gives Admins better control when managing trip ownership at scale. ## Improved Sales and Profit Reports We have improved the **Sales and Profit Reports** to provide clearer visibility into trips across different stages and outcomes. ### Better visibility across trip status - Reports now include more details for **updated trips after conversion** as well as **dropped trips**. - This helps teams better understand how trips have progressed and where changes have occurred over time. ### Improved handling for dropped trips - The **Trip Profit Report** has been updated to better handle dropped trips that include multiple booking components. - When the system is unable to prepare a report, **clear and simple messages** will be shown to explain the reason. ### Clearer guidance when data is incomplete - In cases where required booking or quote details do not match, or where certain information is missing, the report will clearly highlight the issue. - Common examples include mismatches between quote and booking details, or incomplete booking information for dropped trips. These updates make the reports easier to understand and help teams quickly identify and resolve gaps without digging into complex details. ## Enhanced Price-Syncing between Quote and Bookings We have improved the way prices are synced between **Quotes and Bookings** to reduce manual adjustments after a trip is converted. ### Automatic updates for pending bookings - For bookings that are **initialized but not yet assigned to a supplier**, the booking price will now update automatically. - Prices are adjusted based on the **latest converted quote** and the applicable booking rates. ### Fewer manual corrections - This update helps ensure that booking prices stay in line with the most recent quote changes. - It reduces the need for teams to manually review and correct prices after conversion. Overall, this improvement helps keep quote and booking prices aligned as trips move from planning to execution. ## Other Improvements - Sales persons can now **attach tags to new trips during creation**. Previously, tags could only be added after creating the trip. ![Image showing new Tags field addition during the Trip Creation](https://sembark.com/assets/images/uploads/release-notes-1-168-tags-during-new-trip-form.jpg) - You can now **use any special characters in passwords** to create stronger passwords. Earlier, only a limited set of special characters was allowed. - **Entry Type (Manual or Via-Sheet)** is now shown on the Hotel Bookings page for clearer visibility of how a booking was entered. - Fixed an issue with **flight departure and arrival times** where airport timezones changed incorrectly during daylight-saving periods. - The **software update message** now clearly highlights `ctrl+shift+r` (Windows/Linux) and `cmd+shift+r` (Mac) to force an update when breaking changes are applied. - **Cab types** are now listed **alphabetically** for easier selection. - A user’s **activity across different modules** linked to a trip is now recorded in the **Trip’s activity tab**, helping track sensitive changes and support audit discussions. - Added **“computer generated” disclaimer** to payment receipts. - **Flight price details** are now included in Quote Emails when using **item-wise price breakdowns**. - **Hotel Check-In/Out Excel downloads** now show `N/A` instead of `0` to clearly indicate unavailable sales rates. ## Release Notes Current release: [Hotel Suppliers, Multi-Month Reports Download, Quote PDF Template, Bulk Trip Sales Assignment](https://sembark.com/travel-software/release-notes/1-168.md) ### 2026 * [v1.176 — AI Email Parsing & Revocable Permissions](https://sembark.com/travel-software/release-notes/1-176.md) * [v1.175 — Advanced Quote PDF Template Settings, Branded & Non-Branded PDF](https://sembark.com/travel-software/release-notes/1-175.md) * [v1.174 — Activity Voucher, Activity FOC, Total FOC & Trip Plan Request- Bulk Assign](https://sembark.com/travel-software/release-notes/1-174.md) * [v1.173 — Stop Sale & Blackout Dates, Customer Payment Preferences, and Pick-up & Drop Locations](https://sembark.com/travel-software/release-notes/1-173.md) * [v1.172 — Supplier Payment Preferences, Transport Cost Distribution, and Trip Source Enhancements](https://sembark.com/travel-software/release-notes/1-172.md) * [v1.171 — Bulk Payment Clearance, Quote PDF Enhancements, and Supplier Management Improvements](https://sembark.com/travel-software/release-notes/1-171.md) * [v1.170 — Enhanced Sales Reports, Transport Service Improvements, and Cab Metric Pricing Sheet System](https://sembark.com/travel-software/release-notes/1-170.md) * [v1.169 — Multi-Guest Management, Enhanced Proforma Invoice, and All Task Filters](https://sembark.com/travel-software/release-notes/1-169.md) * [v1.168 — Hotel Suppliers, Multi-Month Reports Download, Quote PDF Template, Bulk Trip Sales Assignment](https://sembark.com/travel-software/release-notes/1-168.md) ### 2025 * [v1.167 — Hyper localisation of Currency, Trip Plan Request Follow-up Notes](https://sembark.com/travel-software/release-notes/1-167.md) * [v1.166 — Transport Services Edit, General Hotel Notes, New metrics, Multi cab Management in Single Service, and Cab Capacity](https://sembark.com/travel-software/release-notes/1-166.md) * [v1.165 — Advanced Flight System and Account Protection](https://sembark.com/travel-software/release-notes/1-165.md) * [v1.164 — Travel Activity Bulk Disable,Trip Voucher Customisation, Trip Source Management & Transport and Travel activity logs](https://sembark.com/travel-software/release-notes/1-164.md) * [v1.163 — Multipurpose Hotel Notes, Self Booked Accommodation, Custom Column Report & Upgraded Proforma Invoice ](https://sembark.com/travel-software/release-notes/1-163.md) * [v1.162 — Advanced Lead Assignment, Trip Plan Request Dashboard, Hotel Booking Sharing Via WApp](https://sembark.com/travel-software/release-notes/1-162.md) * [v1.161 — Task Management, Transporter wise Rates, OnTrip Changes, Rate compare in Profit Report, Hotel Entry Method ](https://sembark.com/travel-software/release-notes/1-161.md) * [v1.160 — Component-wise Markup and Taxation in Itinerary Builder](https://sembark.com/travel-software/release-notes/1-160.md) * [v1.159 — Bulk disabling of Transport Service, All operational services download for a trip, Transport Service Closing days & Hotel edit log & history checking](https://sembark.com/travel-software/release-notes/1-159.md) * [v1.158 — Proforma Invoice Templates and Quote PDF Banners](https://sembark.com/travel-software/release-notes/1-158.md) * [v1.157 — Improved Password Security and User Management](https://sembark.com/travel-software/release-notes/1-157.md) * [v1.156 — Trip-Wise Transport Ledgers and Improved Hotel Listing](https://sembark.com/travel-software/release-notes/1-156.md) * [v1.155 — Trip Source/Agent Tagging and PDF/Email Customizations](https://sembark.com/travel-software/release-notes/1-155.md) * [v1.154 — Payment Receipt, Hotel Check-In-Out Reports](https://sembark.com/travel-software/release-notes/1-154.md) * [v1.153 — Quick Vouchers, Lock/Unlock Trip and Monthly Accounts Ledgers](https://sembark.com/travel-software/release-notes/1-153.md) * [v1.152 — Activity Closing Days and Trip Operations Overview Download](https://sembark.com/travel-software/release-notes/1-152.md) ### 2024 * [v1.151 — Tax Types, Trip Cost-Profit Report and 2FAs](https://sembark.com/travel-software/release-notes/1-151.md) * [v1.150 — Monthly Tour Downloads, Trip Check-In Reports and Multi-Timezone Access](https://sembark.com/travel-software/release-notes/1-150.md) * [v1.149 — Travel Activity Ticket Bookings and Suppliers](https://sembark.com/travel-software/release-notes/1-149.md) * [v1.148 — New Dashboard, To-Dos and New Roles](https://sembark.com/travel-software/release-notes/1-148.md) * [v1.147 — Email Docx Download and Template Customizations ](https://sembark.com/travel-software/release-notes/1-147.md) ### 2023 * [v1.146 — Customization of Quote Email and PDF Template](https://sembark.com/travel-software/release-notes/1-146.md) * [v1.145 — Salesperson, Destination and Source Reports](https://sembark.com/travel-software/release-notes/1-145.md) * [v1.144 — Multi-Category Quotations](https://sembark.com/travel-software/release-notes/1-144.md) * [v1.143 — Trip Sources Merging](https://sembark.com/travel-software/release-notes/1-143.md) * [v1.142 — Proforma Invoice and Guest City](https://sembark.com/travel-software/release-notes/1-142.md) * [v1.141 — Cab Types Management and Destination-wise Contact or Billing Addresses](https://sembark.com/travel-software/release-notes/1-141.md) * [v1.139 — Hotel Advanced Search, Marketing Person Leads, Website/Ads Leads Tagging](https://sembark.com/travel-software/release-notes/1-139.md) * [v1.138 — Activities and Transports](https://sembark.com/travel-software/release-notes/1-138.md) * [v1.137 — Cab Price Calculator for Quotes](https://sembark.com/travel-software/release-notes/1-137.md) ### 2022 * [v1.135 — Merge Hotels and Destination-wise Support Numbers](https://sembark.com/travel-software/release-notes/1-135.md) * [v1.133 — Select Same Cabs to Quote for All Days](https://sembark.com/travel-software/release-notes/1-133.md) * [v1.131 — Download Trip Sources and Guest Data](https://sembark.com/travel-software/release-notes/1-131.md) * [v1.120 — Markups in Quotes](https://sembark.com/travel-software/release-notes/1-120.md) * [v1.105 — API Integrations](https://sembark.com/travel-software/release-notes/1-105.md) * [v1.104 — Images in Quote PDFs and More Personalization](https://sembark.com/travel-software/release-notes/1-104.md) ### 2021 * [v1.99 — Add Similar Hotel Options in Packages](https://sembark.com/travel-software/release-notes/1-99.md) * [v1.98 — Open Signup and Test Data Mode](https://sembark.com/travel-software/release-notes/1-98.md) * [v1.96 — Trip Cancellation and Payment Refunds](https://sembark.com/travel-software/release-notes/1-96.md) ### 2020 * [v1.72 — Hotel Bookings Ledger](https://sembark.com/travel-software/release-notes/1-72.md) * [v1.70 — Introducing Sales Reports](https://sembark.com/travel-software/release-notes/1-70.md)