--- title: Hotel Booking Calendar, Smart Notifications, and AI Email Parsing Enhancements | Release Notes description: This release introduces a more streamlined experience across hotel bookings, notifications, and customer communication. You can now manage hotel reservations through a dedicated calendar view, receive improved desktop and mobile notifications, and benefit from enhanced AI-powered email generation for leads and automated distributions. We've also made it easier to send quotation emails directly from the dashboard, reducing the number of steps required to share proposals with customers. Together, these enhancements improve visibility, communication, and day-to-day productivity across your workflow. Let’s dive into more details. version: 1.178 date: 2026-07-14 --- # Hotel Booking Calendar, Smart Notifications, and AI Email Parsing Enhancements Version 1.178 · 2026-07-14 · by Ankit Sharma - - - ## Hotel Booking Calendar View We have introduced a new **Hotel Booking Calendar View** that provides a clear visual overview of hotel bookings across upcoming dates. The calendar displays daily check-ins and check-outs while using colour-coded booking statuses, making it easier for reservation and operations teams to monitor future bookings and identify pending actions at a glance. ![](https://sembark.com/assets/images/uploads/release-notes-1-178-hotel-bookings-calendar..jpg "Image showing the Hotel Bookings calendar") ### Accessing the Calendar Navigate to **Bookings → Hotel Booking → Calendar**. ### Calendar Overview The calendar displays hotel bookings based on their scheduled **check-in** and **check-out** dates. Each booking is colour-coded according to its current booking status, allowing your team to quickly identify the progress of every reservation without opening the booking details. The booking statuses are represented as follows: * **Green** – Hotel booking has been completed. * **Blue** – Hotel booking is currently **In Progress**. * **Grey** – Hotel booking is in the **Initialisation** stage. This visual status system gives your reservations and operations teams an instant overview of upcoming bookings, helping them prioritise tasks, identify pending reservations, and manage daily hotel bookings more efficiently. - - - ## Desktop and Mobile Notifications We have introduced support for **Desktop and Mobile Push Notifications**, allowing you to receive important updates even when the application is running in the background or is completely closed. Once enabled, you will receive real-time notifications for important events such as new sales, lead assignments, and other system activities. Additional notification types will be introduced in upcoming releases. ![](https://sembark.com/assets/images/uploads/release-notes-1-178-notifications-setup.jpg "image showing the Push Notification settings options enabled") ## How to Enable After updating to the latest version, a **Notification Setup** pop-up will appear at the top of the page. Click **Set Up** to be redirected to the **Push Notifications** page, where you can register your device. Once the registration is complete, you will start receiving notifications. **Access via:** **Notification Icon → Settings → Push Notifications** ### Supported Notifications After enabling push notifications, you will receive alerts for: * Lead Assignment (Trip Plan Requests) * Email Delivery Failures * Trip Conversion More notification categories will be added in future updates. These notifications help your team stay informed and respond quickly without needing to constantly monitor the application. **Note:** By default, the **Notification Setup** banner remains visible for **two weeks** after the update to remind users to enable Push Notifications. If you dismiss or ignore the banner without completing the setup, it will automatically reappear after the two-week period as a reminder to register your device. You can also enable Push Notifications at any time by navigating to **Notification Icon → Settings → Push Notifications**, even if the setup banner is no longer visible. - - - ## Improved Email AI Leads and Distributions We have enhanced the **Email AI Leads and Distribution** system to improve how CC recipients are handled in both outgoing and incoming email communication. You can now include multiple CC recipients when sending quotation or enquiry emails, while incoming emails intelligently ignore CC recipients during lead creation to prevent duplicate Trip Plan Requests. These improvements make email communication more flexible and ensure that only genuine customer enquiries are converted into leads. ### What's New #### Smarter CC Handling for Incoming Emails Previously, if an incoming email contained one primary recipient and multiple internal team members in the **CC** field, the system treated every recipient as a separate enquiry. This resulted in multiple **Trip Plan Requests (TPRs)** being created for the same customer email. The Email AI now intelligently processes incoming emails by creating a Trip Plan Request only for the **primary recipient**, while ignoring internal CC recipients. This prevents duplicate lead creation and ensures each customer enquiry is processed only once. #### Automatic Lead Distribution We have enhanced the existing **Trip Source-Team Mapping** module to automate lead assignment for incoming email enquiries. You can now map one or more teams to individual **Trip Sources**. When a new enquiry is received from a particular Trip Source, the system automatically assigns the Trip Plan Request (TPR) to a team member from the mapped team, eliminating the need for manual assignment. #### How It Works Navigate to **Profile → Organisation → Trip Source-Team Mapping**. Assign a team to each Trip Source based on your organisation's workflow. When an enquiry is received from a mapped Trip Source: * The system automatically creates a **Trip Plan Request (TPR)**. * The TPR is assigned to a team member from the mapped team. * If multiple users belong to the same team, assignments are distributed automatically using a **Round Robin** method, ensuring enquiries are shared evenly across team members. * If only one user is assigned to the mapped team, all enquiries from that Trip Source are automatically assigned to that user. This automation ensures that enquiries are routed to the right team without manual intervention, helping organisations distribute leads fairly and respond to customers more efficiently. - - - ## Sending Quotation Emails Directly from the System We have enhanced the system email composer to provide greater flexibility when sending quotation emails. You can now customise the email subject, attach quotation files in PDF or Word format, view attachment sizes before sending, and include your configured email signature. These improvements help you personalise customer communication while ensuring emails are sent with the required documents and branding. ![](https://sembark.com/assets/images/uploads/release-notes-1-178-email-ai-lead-settings.jpg "Image showing the Send email settings page") ### What's New #### Multiple CC Support for Outgoing Emails You can now add one or more email addresses in the **CC** field when sending emails from the system. This allows you to keep additional team members, managers, or stakeholders informed while communicating with your customers, without having to send separate emails. The email composer supports multiple CC recipients, email signatures, automatic PDF or Word quotation attachments, and custom email subjects, enabling you to send professional quotations in just a few clicks #### Email Subject Template Customisation We have introduced **Email Subject Template Customisation**, allowing you to define a default subject format for quotation emails while still giving users the flexibility to modify it before sending. This helps maintain a consistent email subject across your organisation while allowing customisation whenever required. ![](https://sembark.com/assets/images/uploads/release-notes-1-178-template-for-email-subject.jpg "image showing the Email Subject Template settings with supported placeholder variables") ##### How to Configure Navigate to **Profile → Organisation → Templates → Email Templates → Subject Template**. Here, you can create a default email subject using the supported placeholder variables provided by the system. Once the template is saved, the configured subject is automatically populated whenever you send a quotation email. You can review and edit the subject before sending, if required. **Note:** Changing the email subject may break the existing email conversation thread, causing future replies to appear as a separate conversation. #### Attachment Support The email composer now supports attaching quotation documents in both **PDF** and **Word** formats. The attachment size is displayed before the email is sent, making it easy to verify the total file size. **Note:** If the combined attachment size exceeds **18 MB**, the system displays a **Too Large to Attach** message, and the email cannot be sent until the attachment size is reduced. #### Automatic Email Signature The email composer now automatically includes the email signature configured in your profile. This ensures every quotation email is sent with a consistent and professional signature without requiring you to add it manually each time. #### Setting Up Your Email Signature Setting up your email signature is quick and easy. Navigate to **Profile → My Profile → Email Signature**. ![](https://sembark.com/assets/images/uploads/release-notes-1-178-email-signature-setup.jpg "image showing the Email Signature settings page in My Profile") You can create a personalised email signature using formatted text, images, company logos, hyperlinks, and other rich-text formatting options. Once configured, your email signature is automatically included in quotation emails sent from the system, helping maintain a professional and consistent brand identity across all customer communications. This enhancement reduces the number of steps required to share quotations and enables your team to respond to enquiries more efficiently from a single screen. ## Release Notes Current release: [Hotel Booking Calendar, Smart Notifications, and AI Email Parsing Enhancements](https://sembark.com/travel-software/release-notes/1-178.md) ### 2026 * [v1.179 — Real-Time Exchange Rates with Markup Percentage, Trip Operations & Email Improvements](https://sembark.com/travel-software/release-notes/1-179.md) * [v1.178 — Hotel Booking Calendar, Smart Notifications, and AI Email Parsing Enhancements](https://sembark.com/travel-software/release-notes/1-178.md) * [v1.177 — Customisable Hotel Reports, Cab Type Indicators, Voucher and Email Enhancements](https://sembark.com/travel-software/release-notes/1-177.md) * [v1.176 — AI Email Parsing & Revocable Permissions](https://sembark.com/travel-software/release-notes/1-176.md) * [v1.175 — Advanced Quote PDF Template Settings, Branded & Non-Branded PDF](https://sembark.com/travel-software/release-notes/1-175.md) * [v1.174 — Activity Voucher, Activity FOC, Total FOC & Trip Plan Request- Bulk Assign](https://sembark.com/travel-software/release-notes/1-174.md) * [v1.173 — Stop Sale & Blackout Dates, Customer Payment Preferences, and Pick-up & Drop Locations](https://sembark.com/travel-software/release-notes/1-173.md) * [v1.172 — Supplier Payment Preferences, Transport Cost Distribution, and Trip Source Enhancements](https://sembark.com/travel-software/release-notes/1-172.md) * [v1.171 — Bulk Payment Clearance, Quote PDF Enhancements, and Supplier Management Improvements](https://sembark.com/travel-software/release-notes/1-171.md) * [v1.170 — Enhanced Sales Reports, Transport Service Improvements, and Cab Metric Pricing Sheet System](https://sembark.com/travel-software/release-notes/1-170.md) * [v1.169 — Multi-Guest Management, Enhanced Proforma Invoice, and All Task Filters](https://sembark.com/travel-software/release-notes/1-169.md) * [v1.168 — Hotel Suppliers, Multi-Month Reports Download, Quote PDF Template, Bulk Trip Sales Assignment](https://sembark.com/travel-software/release-notes/1-168.md) ### 2025 * [v1.167 — Hyper localisation of Currency, Trip Plan Request Follow-up Notes](https://sembark.com/travel-software/release-notes/1-167.md) * [v1.166 — Transport Services Edit, General Hotel Notes, New metrics, Multi cab Management in Single Service, and Cab Capacity](https://sembark.com/travel-software/release-notes/1-166.md) * [v1.165 — Advanced Flight System and Account Protection](https://sembark.com/travel-software/release-notes/1-165.md) * [v1.164 — Travel Activity Bulk Disable,Trip Voucher Customisation, Trip Source Management & Transport and Travel activity logs](https://sembark.com/travel-software/release-notes/1-164.md) * [v1.163 — Multipurpose Hotel Notes, Self Booked Accommodation, Custom Column Report & Upgraded Proforma Invoice ](https://sembark.com/travel-software/release-notes/1-163.md) * [v1.162 — Advanced Lead Assignment, Trip Plan Request Dashboard, Hotel Booking Sharing Via WApp](https://sembark.com/travel-software/release-notes/1-162.md) * [v1.161 — Task Management, Transporter wise Rates, OnTrip Changes, Rate compare in Profit Report, Hotel Entry Method ](https://sembark.com/travel-software/release-notes/1-161.md) * [v1.160 — Component-wise Markup and Taxation in Itinerary Builder](https://sembark.com/travel-software/release-notes/1-160.md) * [v1.159 — Bulk disabling of Transport Service, All operational services download for a trip, Transport Service Closing days & Hotel edit log & history checking](https://sembark.com/travel-software/release-notes/1-159.md) * [v1.158 — Proforma Invoice Templates and Quote PDF Banners](https://sembark.com/travel-software/release-notes/1-158.md) * [v1.157 — Improved Password Security and User Management](https://sembark.com/travel-software/release-notes/1-157.md) * [v1.156 — Trip-Wise Transport Ledgers and Improved Hotel Listing](https://sembark.com/travel-software/release-notes/1-156.md) * [v1.155 — Trip Source/Agent Tagging and PDF/Email Customizations](https://sembark.com/travel-software/release-notes/1-155.md) * [v1.154 — Payment Receipt, Hotel Check-In-Out Reports](https://sembark.com/travel-software/release-notes/1-154.md) * [v1.153 — Quick Vouchers, Lock/Unlock Trip and Monthly Accounts Ledgers](https://sembark.com/travel-software/release-notes/1-153.md) * [v1.152 — Activity Closing Days and Trip Operations Overview Download](https://sembark.com/travel-software/release-notes/1-152.md) ### 2024 * [v1.151 — Tax Types, Trip Cost-Profit Report and 2FAs](https://sembark.com/travel-software/release-notes/1-151.md) * [v1.150 — Monthly Tour Downloads, Trip Check-In Reports and Multi-Timezone Access](https://sembark.com/travel-software/release-notes/1-150.md) * [v1.149 — Travel Activity Ticket Bookings and Suppliers](https://sembark.com/travel-software/release-notes/1-149.md) * [v1.148 — New Dashboard, To-Dos and New Roles](https://sembark.com/travel-software/release-notes/1-148.md) * [v1.147 — Email Docx Download and Template Customizations ](https://sembark.com/travel-software/release-notes/1-147.md) ### 2023 * [v1.146 — Customization of Quote Email and PDF Template](https://sembark.com/travel-software/release-notes/1-146.md) * [v1.145 — Salesperson, Destination and Source Reports](https://sembark.com/travel-software/release-notes/1-145.md) * [v1.144 — Multi-Category Quotations](https://sembark.com/travel-software/release-notes/1-144.md) * [v1.143 — Trip Sources Merging](https://sembark.com/travel-software/release-notes/1-143.md) * [v1.142 — Proforma Invoice and Guest City](https://sembark.com/travel-software/release-notes/1-142.md) * [v1.141 — Cab Types Management and Destination-wise Contact or Billing Addresses](https://sembark.com/travel-software/release-notes/1-141.md) * [v1.139 — Hotel Advanced Search, Marketing Person Leads, Website/Ads Leads Tagging](https://sembark.com/travel-software/release-notes/1-139.md) * [v1.138 — Activities and Transports](https://sembark.com/travel-software/release-notes/1-138.md) * [v1.137 — Cab Price Calculator for Quotes](https://sembark.com/travel-software/release-notes/1-137.md) ### 2022 * [v1.135 — Merge Hotels and Destination-wise Support Numbers](https://sembark.com/travel-software/release-notes/1-135.md) * [v1.133 — Select Same Cabs to Quote for All Days](https://sembark.com/travel-software/release-notes/1-133.md) * [v1.131 — Download Trip Sources and Guest Data](https://sembark.com/travel-software/release-notes/1-131.md) * [v1.120 — Markups in Quotes](https://sembark.com/travel-software/release-notes/1-120.md) * [v1.105 — API Integrations](https://sembark.com/travel-software/release-notes/1-105.md) * [v1.104 — Images in Quote PDFs and More Personalization](https://sembark.com/travel-software/release-notes/1-104.md) ### 2021 * [v1.99 — Add Similar Hotel Options in Packages](https://sembark.com/travel-software/release-notes/1-99.md) * [v1.98 — Open Signup and Test Data Mode](https://sembark.com/travel-software/release-notes/1-98.md) * [v1.96 — Trip Cancellation and Payment Refunds](https://sembark.com/travel-software/release-notes/1-96.md) ### 2020 * [v1.72 — Hotel Bookings Ledger](https://sembark.com/travel-software/release-notes/1-72.md) * [v1.70 — Introducing Sales Reports](https://sembark.com/travel-software/release-notes/1-70.md)