Itinerary making is a very important part of travel planning. On an average every travel company gets 30-40 queries everyday for tour itinerary quotations whether big or small. This is just an average– the actual numbers might be much higher. It’s not just the first itinerary— in each itinerary there are 3-4 edits requested by the client. These edits also take equal or more time to finish.
Now as a travel business you might have your own set of tools such as Canva or excel for creating these itineraries. Or even an online itinerary builder helping you to create quotations.
But this is 22nd century! You are in 2025!
Do you still think a simple itinerary builder can help you to survive in the highly competitive travel industry?
In the travel industry you are not only in a competition with local operators or DMCs but you compete with OTAs. These websites— give everything to the clients in just few minutes where you take days to respond.
Lets find out– the 2025 itinerary making trends that can help you win your competition.
What are you doing wrong?
If you are using any of the tools mentioned above or just an online itinerary builder app then here is– why your business is losing thousands of profit.
Creating 1 itinerary in 2-3 hours or more– Right?
By using Canva or excel you are stuck in repetitive process of Selecting Canvas Template➜ Arranging data➜ Getting photos➜ Filling information and in case any changes come then more hours are gone in editing.
Even with an online itinerary builder or AI itinerary builder, your process is slow. You have to do the tour costing by yourself, you have no lead management or tour status management system.
Late response to the queries– lead to loss
By the time you track leads and create a quote manually– they have already booked it with some of your competitors. These types of situations are increasing in business day by day. You are trying your best– Have also hired extra staff, taken subscription to online itinerary building but all you get is High Expense and very Little ROI.
The reason you need to understand is that you are wasting too much time and effort in activities that can be done in minutes. Instead of:
- Working for hours
- Losing leads
- Correcting errors
- Having zero brand recognition
You need to work smart.
So now the question is– “If not Canva, excel or online itinerary builder Apps/AI –What do you need?”
You need a solution that supports your itinerary process—from initial inquiry all the way to confirmed booking. An itinerary builder software that is more than just a template and a bunch of information.
What should you look out for in an itinerary building software as a travel business/travel agent in 2025?
As a travel agent you need an advanced itinerary builder that supports your Pre-and-Post operations also and not just design the quotation. It should have:
- Automation and Speed– It should let you create itineraries in minutes, and manage all amendments efficiently— with complete log history, so you can fulfill client requests anytime, across any number of itineraries shared with them.
- Auto Tour Costing- One of the most hectic and important tasks is to do the final calculations in the itineraries for the mark-ups, profit margins, etc. manual error not only costs time but also financial loss to the travel business sometimes. Therefore having the auto costing feature is important.
- Custom Branding– Consumers & businesses have worked with you in the past also but do not recognise your service or company name. Why– because you had no impact on them. An itinerary is your company’s identity card. It should speak about you. Customization features are a must in itinerary builder.
- Cross-Platform support- A query does not come with an alert and you cannot carry your system everywhere. A smart itinerary builder should support you anytime anywhere.
Finding all the solutions for CRM-Operations-Finance as a travel business in one system is a difficult task.
Relatable blog: Why 100s of Travel Businesses Regret Building Their Own CRM?
Let us make it easy for you by introducing- SEMBARK
What is SEMBARK- Itinerary builder Software?
SEMBARK has built a solution that is perfect fit for current –2025 market requirements. India’s Number 1 Travel Management Software, Trusted by 810+ travel businesses in 16 countries.
SEMBARK itinerary builder offers more then just templates and design:
60 Second itinerary builder
With the drag and drop feature of Sembark you can create detailed quotations in just 60 seconds– No copy pasting and No 2-3 hours required get done in a minute.
Auto tour costing
Automatically calculate tour prices based on selected hotels, transport, activities, and markups—no manual math required. It saves time, eliminates errors, and you get client-ready costing instantly as you build the itinerary.
Multi-Currency Support
Whether your client is in INR, USD, or AED, the itinerary reflects accurate pricing. It makes international selling easy and professional for you.
Suggestion for Best Sellers
You don’t need to sit again and again for the same destination-number for days and requirements– SEMBARK’s system saves your best performing itineraries to make the work easy.
Quick Amendments with Log history
Customize in a few clicks without redoing the whole plan– whether cab, hotel, activity, pricing. Maintain booking speed and clarity with a system that keeps a log of all itineraries shared after changes with the client.
Single platform for all your Database
Store all the information in one system form accommodation, activities, transportations, and more to make quotations quickly without juggling between excels and multiple applications.
Create impression on Clients with Customization
Send stunning itineraries to your clients in one click with the pre-designed template in the system. Be professional and create your brand identity with every interaction with the clients.
Multiple Sharing Options PDFs or Messages
Whether you are handling your clients on WhatsApp or e-mail we help with everything. It’s a one click sharing option with no extra efforts needed.
Edit Anytime, Anywhere
Make quick changes on the go from any device whether it is laptop or mobile phone. Thai features will reduce your response time so you never miss an update during a conversation.
Every minute matters when you’re turning a lead into a booking — and SEMBARK gets that. Built with over 10 years of hands-on experience in the travel industry, SEMBARK is designed to solve real problems faced by DMCs and travel businesses. Every feature is built to save time, reduce hassle, and help you grow.
Relatable blog: How Itinerary Builder Software Boosts Your Travel Agency’s Success
Conclusion
It is high time to understand the changes taking place in the industry and adapt them not just for profits but for survival. Working Smart is the key to success and SEMBARK helps you to get it easily. SEMBARK is providing 24/7 support and onboarding support which has helped 810+ DMCs in successful adaptation of the system to their operations worldwide.
This is your chance to increase profits with less investment. SEMBARK offers FREE DEMO for you to understand what your business will be like– with technology.
Book your free DEMO today and enjoy the rest of the peak season.
