Are you tired of manually organizing and planning your travel agency’s itineraries? Are you annoyed that your team keeps calculating packages incorrectly? Are you fed up with managing countless reservations and adjustments during the most hectic period of year, which makes it challenging to acquire new customers?
A travel itinerary builder Software is the backbone of any travel agency to create exceptional travel experiences. It is the appropriate software to include a travel agency for travel planning, including detailed information on the entire trip such as sightseeing, accommodation, transportation, and other details. Customers typically look for appealing itineraries that provide value.
Still doubting the importance of itinerary builder software for travel agencies? Let’s have a look at the statistics below-
In 2023, a large majority of travelers (72%) said they preferred to book their trips online, compared to only 12% that preferred using a travel agency. (Statista)
Thus, itineraries play an important role in attracting and retaining repeat customers. Although, creating and planning the itinerary’s layout is not easy.
Keep reading to know how to use the best travel itinerary builder software to plan a trip effortlessly as a travel agent and simplify your business operations.
How to Use Travel Itinerary Builder Software for Travel Agents – Step-by-Step Guide
Creating Destinations
Enhance the user experience of your travel agent itinerary builder by giving each destination a visual appeal. Travel agents can also customize the experience by importing images straight from the built-in Google Search feature or by uploading your own photos.
To make sure every location appears precisely as you have imagined, you can even eliminate any photos you don’t like. Enhance the experience by including more information and fascinating facts about every location. Highlight special qualities, cultural insights, or travel advice to make the itinerary interesting and educational.
A dynamic itinerary builder allows you to generate fully customized itineraries in as little as 60 seconds.
Building a Supplier List
It’s time to create a supplier list after creating destinations in the itinerary builder. Sembark makes this process easier by providing a special supplier section. You can make sure that all important information is easily accessible by including necessary details like their address, main contacts, and other contact information.
Tour operators and travel agencies can leverage travel CRM software. Sembark Travel Software helps to automatically calculate the total cost of a tour package using the contracted rates from suppliers. This feature reduces manual labor and saves time by sending an email to the supplier each time a reservation is made for their products.
Automate Tour Costing
Based on the hotels, transportation, activities, and other inclusions selected, Sembark’s Itinerary Builder automatically determines each quotation’s total cost. In addition to saving the sales team’s time and effort, this helps guarantee that itineraries are competitive and accurate.
Sembark’s Software automatically gathers the cost of travel services from a directory. With defined markup and taxes, automatic per-person costing makes costing simple, improves accuracy, and eliminates errors.
Seamless Client Management
Sembark’s travel itinerary builder software is an easy-to-use platform for managing an extensive client database and recording customer information, preferences, and travel history. All of the changes are documented so that tour operators and travel agencies can keep an eye on previous revisions.
From multiple destinations to complex travel arrangements, Sembark’s travel quotationbuilder software even provides travel agencies and tour operators with local day-wise itinerary support.
Related: How Travel CRM Enhances Client Relationships for Travel Agencies
Creating a Trip
Sembark’s itinerary builder for travel agencies allows sales teams to create new itineraries from scratch, or they can use existing itineraries as a starting point.
Additionally, the software suggests up to 5 itineraries based on your client’s preferences, saving you valuable time and making it easier to create custom itineraries for each customer, even under tight deadlines.
By selecting a new trip, you’ll be asked to select a currency, show how many people are going, and choose the start date of the trip. For improved organization, you can also enter the number of passengers and their personal details
After completing the passenger’s details, you can now move on to start building the trip. Start by including new or present locations on your itinerary.
The detailed itinerary with inclusions, exclusions, and T&C according to hotels, transportation, activities, and sightseeing will be automatically retrieved by Sembark’s software, eliminating the need for manual copying and pasting of all of these.
Offer Creation and Payment Processing
It’s time to send your client an offer after creating a trip in the itinerary builder. Just choose the date of payment and click the “Send Offer” button.
To save more time, you can automate the creation of personalized emails and WhatsApp content for every tour quote, which you can then share with the customer with a single click.
The customer can view their personal information, accommodation, quotation, view a trip summary, and accept the offer after confirming that everything is in order.
As the travel agent, once the customer accepts the offer, you will be able to review and adjust the trip details as needed.
Ease in Sharing Itineraries
With customizable PDF/Doc outputs, tour operators and travel agencies can create visually stunning tour itineraries in as little as 60 seconds. They can directly share it with their clients or agents via Whatsapp or email in 1-click. Travel Itinerary software improves client engagement and enables real-time updates.
Related: Tour Itinerary Builder for Travel Agencies & DMCs
Itinerary Builder for Travel Agents and Tour Operators
By managing a higher volume of reservations and offering more effective customer service without compromising quality, this helps travel agencies expand their operations.
The itinerary builder software from Sembark maximizes the efficiency of your work. Travel agencies benefit from increased sales, time and effort savings, and improved customer satisfaction. Sembark’s Itinerary creator for Travel Agencies is a great and a mobile-friendly option that allows anytime, anywhere access, making it an excellent choice to streamline the itinerary creation process and enhance your overall client experience.
Your Ideal Travel CRM Awaits!
Sembark is a cutting-edge Travel CRM Software for Travel Agencies in India, Malaysia, Thailand, Sri Lanka, UAE, and Azerbaijan. Book Your Demo Today!