Every confirmed hotel, transport and activity booking auto-creates supplier payments. The Outgoing Payments dashboard (Accounting > Outgoing Payments) tracks all payables and refunds in one place.
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Log Supplier Payments
Open a payable instalment and log the paid amount with date, mode and accounts. Once any linked instalment is paid, the related booking is protected against modifications, and payment totals only change via package/booking detail updates.
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Log Multiple Payments (Bulk Clearance)
Suppliers are usually paid in batches. Use Log Multiple Payments to clear many payables in a single transaction:
- Filter by Supplier Type, Currency, Payment For, Due Between, Destination and Trip.
- Select at least 2 payments; a partial amount can be applied sequentially across the selected payments.
- One transaction is created with a common Reference ID covering all the payments.
- Verifying one payment of a bulk transaction verifies all payments in it (with an explicit confirmation), and unverify follows the same pattern.
- If two users try to process the same payment simultaneously, the system prevents the conflict with a clear message.
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Supplier Ledgers
Every supplier (hotel, transporter, activity provider) has an automatic booking and payments ledger on their details page — all upcoming and past bookings, payment status, amounts due and month-wise volumes. Transport supplier ledgers can be viewed trip-wise for clearer communication. Download ledgers as Excel to share and cross-verify with suppliers.
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Refunds to Customers
Refund payments from dropped trips also appear in Outgoing Payments. On-time refunds matter as much as on-time collections for long-term B2B relationships.
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Payment Preferences
Define when suppliers should be paid (e.g. 7 days after booking date, month end of service) with payment preferences — due dates are then created automatically.
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