System rates are what make automated tour costing possible — once your contracted rates are uploaded, quotes calculate prices automatically and accurately.
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Seasons and Date Intervals
Rates are organized into seasons with date intervals. Overlapping seasons are supported — the latest uploaded rates take priority. Week-day wise (Monday–Sunday) rates are supported for hotels, cabs and activities.
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Selling vs Booking (Ops) Rates
You can maintain two rate sets:
- Selling rates — used during quotation.
- Booking/operational rates — your buying cost, uploaded by appending
(Ops)to the season name. After conversion, bookings initialize with these booking rates (when system rates were used in the quote), giving accurate payables and profit.
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Hotel Rates
Upload via CSV with seasons, room types, meal plans, occupancies and prices. Extra bed configuration (nAWEB, nCWEB, nCNB) and room caps (nR) ride along in the sheets — see Hotels Master Data.
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Transport Rates
Upload cab rates per service and cab type via CSV. Additional capabilities:
- Supplier-wise booking rates — mention the supplier code in the vehicle name (e.g.
Innova [[ABC Travels]]); rates auto-update when service/date/cab type changes. - Cab metric pricing — metric-based pricing (Per Km, Parking, Night charges, Days, Per Adult, Per Children, Per Adult × Day, …) for the cab price calculator during quotation, with reusable metric presets. Manage pricing through the in-system sheet interface or CSV, organized in folders, with version control, comparison and rollback. CSV uploads auto-create missing metrics.
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Activity Rates
Upload ticket prices via CSV with configurations for adult, child and group tickets, including closing-day columns.
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Exchange Rates and Currencies
Rates can be uploaded in different currencies per supplier and converted during quotation using your master exchange rates. Bookings stay in the original supplier currency.
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TIP
Migrating from offline processes? Your existing Excel sheets with supplier details and contracted rates can be adapted to the upload formats — the onboarding team helps with the initial migration.